Administration36% of the exam
Site-role capabilities for end users
What each end-user site role can do on Tableau Server compared with administrators: the Creator, Explorer (can publish), Explorer and Viewer authoring ladder, subscriptions versus data-driven alerts, why administrator access is not Creator entitlement, who can delete comments, and which roles keep user information under Limited User Visibility.
3.3 Contrast end-user with System-administrator capabilities
~8 min read · 6 practice questions
What the exam expects
- Contrast what Creator, Explorer (can publish), Explorer and Viewer can author, publish and run, and pick the lowest site role that meets a requirement.
- Separate what a Viewer can do with views (subscriptions) from what needs Explorer or higher (data-driven alerts).
- Explain why an administrator site role on an Explorer license grants administration but not Creator-only authoring such as Prep flow publishing.
- Identify who can delete another user's comment on content.
- Predict which roles still see user information when User Visibility is Limited, and what happens when it returns to Full.
Key terms:
- Site role: the maximum level of access a user can have on one site.
- Explorer (can publish): an Explorer-license role that publishes workbooks from the web using existing data sources.
- Data-driven alert: an email or notification sent when data in a view crosses a threshold.
- Content owner: the user who owns a workbook, view or data source.
- User Visibility: a site setting that, at Limited, hides other users from non-administrator Explorers and Viewers.
Key facts
Site role meaning
- Detail
- Maximum level of access a user can have on the site
Administrator roles
- Detail
- Always have all capabilities applicable to their license level
Explorer (can publish) limits
- Detail
- No new data sources, no external data, no standalone source from an embedded connection
Prep flow publishing
- Detail
- Server Administrator, Site Administrator Creator and Creator only
Running flows
- Detail
- Explorer (can publish) can; Explorer can't even with Run Flow (2020.4 and later)
Viewer
- Detail
- Subscribes to views; can't set data alerts
Alert creators
- Detail
- Any site user except Viewers, when the site allows alerts
Server Administrator on Explorer license
- Detail
- Unrestricted admin access, incl. connection information; no Prep flow publishing
Comment deletion
- Detail
- Author, content owner, qualified project leader or administrator
Limited User Visibility
- Detail
- Creators, administrators and Site Administrator Explorers still see users
Sources for this section (5)
- Set Users’ Site Roleshelp.tableau.com (opens in a new tab)
- Permissions, Site Roles, and Licenseshelp.tableau.com (opens in a new tab)
- Set Up for Data-Driven Alertshelp.tableau.com (opens in a new tab)
- Comment on Viewshelp.tableau.com (opens in a new tab)
- Manage Site User Visibilityhelp.tableau.com (opens in a new tab)
- Why might the snapshot icon be missing from the Comments pane on some filtered views?
- When you republish a workbook, what keeps its existing comments attached?
- How many users does the @mention search list at most?
- When User Visibility is Limited, what can affected Explorers and Viewers still do with tags?
The questions are free to read. Answers with their sources and self-grading are included with the pack.
Keep reading with the Tableau Server Administrator pack
- Core concepts
- Exam traps
- Worked scenario
The pack includes:
- All 34 lessons of the Tableau Server Administrator guide, with reading progress
- Interactive decision walks and step-by-step sequence steppers
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