Administration36% of the exam
Sharing views and extract cache warmup
How users share views on Tableau Server (Share with people, Copy Link, Copy Embed Code, modified and custom views) and what the site's Sharing setting changes, plus the 2022.3 post-refresh query cache warmup for extract-based workbooks: its usage threshold, server and site controls, and the admin views that reveal its load.
3.4 End-user Abilities; 3.5 Understand: 3.5.1 Table recommendations; 3.5.2 Publishing views and data sources; 3.5.3 Renaming a workbook; 3.5.4 Interacting with a view via the Web; 3.5.5 Web authoring & editing; 3.5.6 How to share views; 3.5.7 Data Source Certification; 3.5.8 Extract caching.
~7 min read · 7 practice questions
What the exam expects
- Choose between sharing directly with people, copying a link and copying embed code for a given distribution need.
- Predict what the Share dialog and the site's Sharing setting allow, including for modified and custom views.
- Explain what post-refresh query cache warmup does for extract-based workbooks on Tableau Server 2022.3.
- Calculate the warmup usage ratio and pick the server-wide, threshold or per-site control.
- Name the administrative views that show when warmup is overloading the server.
Key terms:
- Share with people: sending content to named site users, who get a notification and a Shared with Me entry.
- Embed code: code copied from a view's Share dialog and pasted into a webpage's source to show the interactive view there.
- Modified view: a view changed by selecting marks or filters, which Share captures in a unique link.
- External query cache warmup: recomputing and caching a workbook's query results when its extract refresh runs.
- view_threshold: the TSM setting that sets which recently viewed workbooks qualify for warmup.
Key facts
Share with people
- Detail
- Notification plus a Shared with Me entry
Missing link option
- Detail
- Clear names from Share with people
Embed a view
- Detail
- Copy Embed Code into the webpage source
Modified-view link expiry
- Detail
- Two years after last access, or after creation if never accessed
Sharing setting off
- Detail
- Users can only copy a link
Warmup default
- Detail
- On for recently viewed workbooks with scheduled extract refreshes
Usage ratio
- Detail
- Views in past 7 days ÷ refreshes scheduled in next 7 days
view_threshold default
- Detail
- 2.0
Per-site control
- Detail
- Clear Workbook Performance after a Scheduled Refresh; server admins only
Warmup job category
- Detail
- Warming up external query cache on data change, in Background Tasks for Non Extracts
Later releases
- Detail
- Warmup deprecated 2023.1; View Acceleration retired in Server 2026.2
- When does the option to grant access appear after sharing?
- What is the default value of
backgrounder.externalquerycachewarmup.view_threshold? - When was external query cache warmup due to be deprecated?
- Why might an item on Shared with Me show only one sharer's message although several people shared it?
The questions are free to read. Answers with their sources and self-grading are included with the pack.
Keep reading with the Tableau Server Administrator pack
- Core concepts
- Exam traps
- Worked scenario
The pack includes:
- All 34 lessons of the Tableau Server Administrator guide, with reading progress
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