# PDF, image, PowerPoint and View Data exports

*Tableau Desktop Foundations Study Guide · Sharing Insights · Last updated October 29, 2026 · https://www.certifyforce.com/study-guide/tableau-desktop-foundations/sharing-insights/pdf-image-powerpoint-and-view-data-exports*

How to get views out of Tableau Desktop: Print to PDF (and why a single sheet loses its filters), copying versus exporting an image, Export as PowerPoint with static slides per sheet or story point, and the View Data window's scopes, tabs and Download rules.

- Certification: Salesforce Tableau Desktop Foundations
- Exam section: Sharing Insights
- Study guide: https://www.certifyforce.com/study-guide/tableau-desktop-foundations

**Official exam objective:**

> View and share workbook data: Share a workbook (for example, twbx as a PDF or an image, publish to Tableau Server); View and export underlying data; Export to Microsoft PowerPoint.

## What the exam expects

- Print a worksheet or dashboard to PDF, and know which Print to PDF options change the output.
- Choose between Worksheet > Copy > Image and Worksheet > Export > Image, and pick the image format.
- Predict what File > Export as PowerPoint produces for worksheets, dashboards, hidden sheets and stories.
- Open View Data from a mark, the Analysis menu or the Data Source page, read its tabs, and know what Download exports.
- Recognize the Tableau Server and Tableau Cloud Download menu as the browser counterpart of these Desktop exports.

Key terms:
- **Print to PDF:** the Desktop command that saves views as a PDF file instead of a printed copy.
- **Export Image:** saves a view as a reusable BMP, JPEG, PNG or SVG file with chosen elements.
- **Export as PowerPoint:** turns selected sheets into static PNG images on separate slides.
- **View Data window:** a table of the rows and columns behind a mark, a view or a data source table.
- **Summary tab:** the View Data tab showing the dimensions that define the view and the aggregated measures.

## Key facts

| Fact | Detail | Source |
|---|---|---|
| Single sheet to PDF | Filters are not included; export a dashboard holding the sheet instead | [Print Views from Tableau Desktop](https://help.tableau.com/current/pro/desktop/en-us/printing.htm) |
| Show Selections | Keeps view selections in the PDF | [Print Views from Tableau Desktop](https://help.tableau.com/current/pro/desktop/en-us/printing.htm) |
| Copy > Image | Clipboard image: BMP on Windows, TIFF on macOS | [Export Views from Tableau Desktop to Another Application](https://help.tableau.com/current/pro/desktop/en-us/save_export_image.htm) |
| Export > Image formats | BMP, JPEG, PNG or SVG | [Export Views from Tableau Desktop to Another Application](https://help.tableau.com/current/pro/desktop/en-us/save_export_image.htm) |
| PowerPoint slides | Static PNG images, one sheet per slide; story points each a slide | [Export Views from Tableau Desktop to Another Application](https://help.tableau.com/current/pro/desktop/en-us/save_export_image.htm) |
| PowerPoint and filters | Currently applied filters are reflected; hidden sheets can be included | [Export Views from Tableau Desktop to Another Application](https://help.tableau.com/current/pro/desktop/en-us/save_export_image.htm) |
| PowerPoint dashboard size | Fixed Size > PowerPoint (1600 x 900) | [Export Views from Tableau Desktop to Another Application](https://help.tableau.com/current/pro/desktop/en-us/save_export_image.htm) |
| View Data default rows | 10,000 in Desktop; 200 in Tableau Cloud and Tableau Server | [View Underlying Data](https://help.tableau.com/current/pro/desktop/en-us/inspectdata_viewdata.htm) |
| View Data Download | All data of the selected tab, not only displayed rows; no custom sort | [View Underlying Data](https://help.tableau.com/current/pro/desktop/en-us/inspectdata_viewdata.htm) |
| Data Source page View Data | Move and sort only; no download | [View Underlying Data](https://help.tableau.com/current/pro/desktop/en-us/inspectdata_viewdata.htm) |
| Published view Download menu | Image, Data, Crosstab, PDF, PowerPoint, Tableau Workbook | [Download Views and Workbooks](https://help.tableau.com/current/pro/desktop/en-us/export.htm) |

## Check yourself

- Why does Print Scaling not change an exported PDF?
- When does a Paper Size of Unspecified apply, and what does it do?
- Why might SVG be a poor choice when exact Tableau fonts matter?
- What does clearing Show Aliases do to a View Data download?

## Sources

- [Export Views from Tableau Desktop to Another Application](https://help.tableau.com/current/pro/desktop/en-us/save_export_image.htm)
- [Print Views from Tableau Desktop](https://help.tableau.com/current/pro/desktop/en-us/printing.htm)
- [View Underlying Data](https://help.tableau.com/current/pro/desktop/en-us/inspectdata_viewdata.htm)
- [Download Views and Workbooks](https://help.tableau.com/current/pro/desktop/en-us/export.htm)
- [Export Data from Tableau Desktop](https://help.tableau.com/current/pro/desktop/en-us/save_export_data.htm)

## About the full unit

The "Core concepts", "Exam traps" and "Worked scenario" sections of this unit, its 6 linked practice questions, and unlimited timed mock exams are included with the Tableau Desktop Foundations pack (USD $19): https://www.certifyforce.com/practice-exams